Treasurer- Mike Sunderland <[email protected]>
Expenses and VAT Policy |
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The Regional Development Team (RDT) will reimburse reasonable travel expenses for individuals conducting approved (by the RDT management) official business on behalf of the RDT in accordance with the whole of this policy.
Travel expenses are paid at a maximum of 35p per mile or the cost of the fuel.
Travel expenses (at the above rates) and reasonable camping fees will be paid for leaders or coaches volunteering on official RDT events. This includes any essential ferry charges, if appropriate. Wherever possible, leaders should try to share transport to minimise the expenses of running events. Many leaders claim only their actual fuel costs, especially on long Scottish journeys!
Organisers, who are not leading/coaching and trainee assistant leaders cannot claim travel or camping expenses on events. However, they do not have to pay event participation fees.
Organisers can claim reasonable incidental expenses associated with the event, for example for hot drinks, snacks and meals for residential events.
If you are claiming expenses of any type you must submit VAT receipts, including fuel receipts, so we can reclaim VAT when due. This requirement applies to all expense claims, including Seminars, Coach/Leader CPD events and general RDT business.
VAT
Most Cumbria Canoeists activities are VAT exempt, so we don't have to charge and can't claim back VAT. The exceptions are coach and leader CPD Update courses, workshops and seminars, when VAT is payable: we charge and reclaim VAT on these events. We also claim VAT on general expenses, fuel and equipment purchases. VAT receipts are therefore essential when claiming expenses, especially fuel/mileage claims.
Our VAT registration number is: 347364441
Revised and agreed by the Cumbria RDT Management:
Chairman: M A Sunderland January 2021
Travel expenses are paid at a maximum of 35p per mile or the cost of the fuel.
Travel expenses (at the above rates) and reasonable camping fees will be paid for leaders or coaches volunteering on official RDT events. This includes any essential ferry charges, if appropriate. Wherever possible, leaders should try to share transport to minimise the expenses of running events. Many leaders claim only their actual fuel costs, especially on long Scottish journeys!
Organisers, who are not leading/coaching and trainee assistant leaders cannot claim travel or camping expenses on events. However, they do not have to pay event participation fees.
Organisers can claim reasonable incidental expenses associated with the event, for example for hot drinks, snacks and meals for residential events.
If you are claiming expenses of any type you must submit VAT receipts, including fuel receipts, so we can reclaim VAT when due. This requirement applies to all expense claims, including Seminars, Coach/Leader CPD events and general RDT business.
VAT
Most Cumbria Canoeists activities are VAT exempt, so we don't have to charge and can't claim back VAT. The exceptions are coach and leader CPD Update courses, workshops and seminars, when VAT is payable: we charge and reclaim VAT on these events. We also claim VAT on general expenses, fuel and equipment purchases. VAT receipts are therefore essential when claiming expenses, especially fuel/mileage claims.
Our VAT registration number is: 347364441
Revised and agreed by the Cumbria RDT Management:
Chairman: M A Sunderland January 2021